How to use the scanning link in your event dashboard

You are preparing for the day of your event and want an easy way to check in guests from your laptop. Whether you've hired a barcode scanner from Quicket or plan to check in guests manually, our Quicket Access Control app lets you check your guests in from multiple computers, online or offline.

Set up your scanners

Start by logging into your Quicket account, and go to Organiser Hub -> My Events then click on the name of your event. From the menu of your event dashboard, go to On the Day then Scanners. Download the Quicket Access Control app. 

You can use our default scanner that we've provided, or you can create your own. If you have multiple gates or entryways, you can add multiple scanners which will give you a more specific and accurate check-in report.

To add your own scanner, click Add Scanner. Then provide a scanner name and password, and click Save. 

All your scanners will be listed in the table. 

Log into the check-in page 

Navigate to the listed scanner you want to use and click the three-dotted icon under the 'Actions' heading. Then click Login. 

Login again on the following page.

You will need to be online and connected to the internet the first time the check-in page is loaded in order to download the guest list. This can take a minute or two the first time depending on how big the guest list is. We recommend logging into the scanning app at least a day before the event to download your guest list and get to know the app.

Please note that if you do not have access to the internet during your event, you will need to close ticket sales before loading the checkin page.

Navigating your check-in page

1. This is the syncing status. This is important the first time you download your guest list onto your scanner. A green Online status means you have an internet connection, and the application is ready to send your data to the scanner. A red Offline button means there is no connection, and you won’t be able to download the guest list. Scanning will still work, but if any guests have purchased tickets since loading the scanning page, they will not reflect in this guest list.

Ticket data scanned offline is stored in the scanner’s computer, and the info is only updated when you’re connected to the internet again. Check the Help? tab on the top right of your check-in page for more information on your syncing status.

2. If you're using a barcode scanner, you'll need the cursor of your mouse to be in this box when checking in guests. If you're checking in manually, just type in guests' manually here to quickly find their ticket.

3. This is the number of guests already checked in. If you are scanning offline, this will only show the amount of guests checked in on the scanner you are using. Once you connect all of your laptops to the internet again, you'll see the total updated amount of guests checked in from all scanners.

4. Click Toggle details to see how many of each ticket has been checked in already, the amount of tickets transferred for your event, the amount of merchandise redeemed, and the total number of tickets checked in by your scanner.

5. Search by guest name, ticket number or barcode, automatically filtering results as you type.

6. Ticket number, barcodes, email address and ticket holder name will be displayed along each row.

7.  This column will show you which tickets have already been checked in.

8. Any tickets that have not yet been checked in will display a green Checkin link. If you are manually checking in guests or the barcode scanner is unable to scan the ticket, you can click Checkin. Tickets that have been checked in will display a red Checkout link. Click Checkout if a guest's ticket needs to be checked back out.

9. Click Details to see the details and purchase history of the ticket.

10. Click Notes to add a note to a ticket. For example, if a party shows up to your event at different times, the first to arrive can ask you to leave a note for the rest in their party letting them know they are sitting at table 5 and not table 3 as originally planned.

Put it in action

You can manually check in your guests or hire barcode scanners from Quicket which can be plugged into any laptop. Simply contact us to arrange equipment hire. Please note that there is an additional cost to hiring equipment.

Check in a guest using a scanner by putting your cursor in the barcode search bar (just click inside the text box) and scan their ticket’s barcode. To check in guests manually, just enter the guest's barcode number in the space provided and hit Enter on your keyboard.

When the ticket has been scanned, an option to Checkout will appear in red. This is typically in case a ticket has been checked in by mistake.

When a ticket is successfully checked in, the page will flash green and you'll see the above message.

If a ticket barcode is not found for your event, you'll see the above message. If the ticket has already been checked in earlier, this will say the date and time the ticket was checked in.

If you experience any trouble, or did some scanning tests before the actual event and need to clear out the data, just click Settings in the top right corner of the page and then Reset data.

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